Privacy Policy
1. Introduction
At Navigate International HR Consultants Ltd ("we", "us", or "our"), we are committed to protecting your personal information and respecting your privacy in line with UK and EU data protection laws.
This Privacy Policy explains how we collect, use, store, and share personal data in connection with our HR consultancy services, in compliance with the UK General Data Protection Regulation (UK GDPR) and, where applicable, the EU General Data Protection Regulation (EU GDPR).
2. Who We Are
We are a UK-based HR consultancy providing services to UK businesses, some of which may operate within the European Economic Area (EEA). We are registered with the Information Commissioner's Office (ICO).
Company name: Navigate International HR Consultants Ltd (trading as Navigate International HR)
Company Address: 44 St. James Road, Little Paxton, St. Neots, Cambridgeshire, PE19 6QW.
Contact email: HRSupport@NavigateInternationalHR.com
Company number (UK): 16311788
3. The Data We Collect
We may collect the following types of personal information:
• Client contacts: Name, job title, email, phone number
• Employee data (provided by clients): Names, job roles, employment history, performance data, disciplinary records
• Special category data: Where relevant and lawful, such as health or diversity information
• Mailing lists: We collect your Name, job title, email, phone number when you register for downloads of any of our documents or signed up for our newsletter. We do this so that we can ensure we are communicating with you in the method you would prefer and tailoring communication to ensure it will be what you are interested in. You can of course unsubscribe at any time by clicking the unsubscribe button on emails received or by emailing HRSupport@NavigateInternationalHR.com. We do not buy or sell any email data lists.
• Website usage: IP address, browser type, and cookie-related data. Our website uses essential and optional cookies to enhance performance and understand user behaviour.
4. How We Collect Data
We collect data through:
• Direct interactions (e.g. emails, phone calls, forms)
• Data shared by our clients in the course of consultancy engagements
• Third-party referrals or publicly available sources (e.g. LinkedIn, Companies House)
5. Lawful Bases for Processing
We rely on the following lawful bases under the UK GDPR/EU GDPR:
• Performance of a contract – to fulfil our consultancy agreement with clients
• Legitimate interests – to operate our business and provide our services effectively
• Legal obligation – to comply with applicable employment or business laws
• Consent – where required, particularly for processing special category data
6. How We Use Personal Data
We use personal data to:
• Provide HR consultancy and support services
• Advise on employment practices and legal compliance
• Carry out HR audits and training
• Communicate with clients and their employees
• Maintain internal business records
• Comply with legal obligations
7. Sharing Your Data
We may share personal data with:
• Our professional advisors (e.g. legal, accounting)
• Service providers who assist in delivering our services (e.g. IT, cloud storage)
• Regulatory or legal authorities when required
We do not sell your personal data.
All third-party processors are bound by confidentiality and data protection obligations.
8. International Data Transfers
Where personal data is transferred outside the UK or EEA (e.g., cloud storage providers), we ensure it is protected by:
• UK IDTA (International Data Transfer Agreement)
• EU Standard Contractual Clauses
• Adequacy decisions, where applicable
9. Data Retention
We retain personal data only as long as necessary for the purposes for which it was collected, and to comply with legal, regulatory, or contractual requirements. Typically, this is for 6 years following the end of a client relationship.
10. Your Rights
You have the following rights under data protection law:
• Right to access your data
• Right to correct inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restrict or object to processing
• Right to data portability
• Right to lodge a complaint with the UK ICO or relevant EU data protection authority
To exercise these rights, contact us at: HRSupport@NavigateInternationalHR.com.
11. Security Measures
We use appropriate technical and organisational measures to protect personal data from loss, misuse, and unauthorised access.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on our website with a revised "Effective Date."
13. Contact Us
If you have questions about this Privacy Policy or your data rights, please contact:
Data Protection Lead
Emily Bunting
HR Consultant and Founder
Navigate International HR
HRSupport@NavigateInternationalHR.com
Last revised: May 2025